Confronting Video Conferencing Doubts

Businesses heavily rely on multiple different inter and intra communication methods to better fulfill the needs of employees and clients alike. While the use of email or direct message may suffice for specific scenarios, there are no data sharing options available greater than verbal communication. Many businesses underutilize conferencing platforms, so today we thought we would share some of the benefits that your business should be taking advantage of. 

If you, as a business owner, were to analyze the status of a project that your team has been chiseling away at, how would you do so? The traditional approach of individually asking employees will not only waste precious time but it could lead to a misleading status report. 

Improving Communication Doesn’t Need to be Difficult

Understanding where your employees are at with a project doesn’t have to be such a struggle. Gathering in a conference not only will offer the opportunity to talk about hurdles, it is also a great time to discuss progress as well as setting goals. Team-leaders can be assigned to facilitate the meeting, requesting all members to come forth with questions or concerns they may have. Often times, if one individual is unsure of a project task then someone else may be holding back from asking the same question. Conferencing keeps your workforce not only on the right path, but in-sync and moving in the same direction. 

Positive Results from Attendees

Most of us have been put in a situation which leads to the promise of receiving a call or visit at an unspecified time. It could have been a mother-in-law arriving unexpectedly early, or a wasted Saturday waiting for an untimely landlord. 

In business, there are few disasters greater than unpreparedness or wasted time. Conferencing allows you to select a concrete start time, as well as a predicted end time. Telling your team the meeting will run from say 1 p.m.-to-2 p.m., not only allows for them to be more prepared with questions or concerns, but it also means they won’t leave the rest of their day unfilled due to an overestimation of the length of the meeting.

Don’t call your team expecting well-thought-out input without giving them time to prepare. When scheduling attendees be sure to include details of what this meeting will entail.

Improved Flexibility

Sometimes meetings will be scheduled in less than convenient locations. The technology that is available offers solutions to problems you may have not even realized you have. If you are taking advantage of a remote workforce, stop requiring attendance to in-house meetings. Video conferencing options are available to complete the same task as a roundtable meeting. 

Organizing a video conference and ensuring satisfactory results is easier than you might anticipate. Horne & Benik has the experts to assist in procuring conferencing solutions. Reach out to our team by calling us at (603) 499-4400!